PLEASE READ -
TERMS AND CONDITIONS:
Exhibits/Vendors Contract Provisions
NBPA Exhibitor/Vendor Policy Application should be
completed and mailed to:
NBPA National Office
3100 Main Street, #256
Dallas, Texas 75226
PAYMENT & REFUND POLICY: The exhibitor shall pay the
total fee as indicated on the NBPA Annual Conference
Exhibit Space Application in advance of the conference.
Note that the table rental fee is not refundable, even
in the event that the exhibitor cancels. Send completed
application/ contract with payment by the July 11, 2016
deadline. Applications/contracts received without
payment will not be processed; space assignments will
not be made. In the event that the conference exhibits
are cancelled, the lease of space will be terminated
with each exhibitor. In this instance the limit claim
damage and/or compensation by the exhibitor shall be the
return to the exhibitor of the full amount paid for
space for this particular event.
EXHIBIT TABLES: The tables will be covered and skirted.
Exhibitors may provide their own fireproof draping
material. The exhibit rental fee includes chairs; waste
receptacles upon request.
TABLE ASSIGNMENTS: NBPA reserves the right to make the
final determination of all table assignments in the best
interest of the conference exhibits; however, every
effort will be made to accommodate space allocations
according to the preferences of exhibitors.
PLEASE NOTE: exhibitors may not assign, sublet, or share
table assignment(s) with any other organization without
the written consent of NBPA.
DESCRIPTIVE INFORMATION REQUIREMENTS: Each exhibitor is
required to forward descriptive information about
his/her organization and a synopsis of the
products/services that will be displayed at the table(s)
during the NBPA Annual Conference. This information must
be included on/with the application/contract. Vendors
may not sell any item with the NBPA logo or name without
the expressed written consent of the National Office.
PLEASE NOTE: The NBPA reserves the right to refuse to
sell exhibit space to exhibitors whose products/services
are judged not to be consonant with the purpose of NBPA.
Organizations that have not been assigned exhibit space
or have not been approved as conference sponsors will
not be permitted to solicit business in any public space
controlled by the Association during the course of the
INCIDENTAL COSTS: Exhibitors agree that the cost of
transporting and handling exhibit material/equipment, as
well as the installation and removal of exhibits and
other costs associated with the exhibit and its
operation, are the sole responsibility of the exhibitor
and are not included in the exhibit table rental fee.
Exhibitors agree to pay the appropriate party - whether
it is the host institution, outside contractors, or
suppliers, etc.—for these services. All incidental costs
shall be borne by the exhibitors. Incidental costs
include electrical components, telephone lines, any type
of cords, and other electrical, analog, or digital
LIABILITY AND INSURANCE: The property of each exhibitor
remains in the custody of that exhibitor while in
transit to and from the exhibit hall. Neither NBPA, its
service contractors, the management of the exhibit hall
nor any of the officers, staff members, employees,
agents, or directors of any of the same shall be
responsible in any way for the safety of the property of
exhibitors from unforeseen acts of God or acts of third
parties, including but not limited to theft, damage by
fire, accident, vandalism, or other causes. The
exhibitor waives and releases any claim or demand
against any of the above parties for any reason,
including but not limited to damage or loss of property
of the exhibitor. Each exhibitor shall obtain and
maintain adequate liability insurance for both property
damage and personal injury during the installation, use,
and dismantling of the exhibit at the NBPA Annual
LOSS, CLAIMS, AND DAMAGES: Exhibitors agree to protect,
indemnify, and defend NBPA and the THE HYATT BALTIMORE
(INNER HARBOR) against all claims, losses, and damages to
persons or property, government penalties, or fines and
legal fees arising from or caused by the exhibitor’s
display and use of the display for any reason.
CARE OF BUILDING AND EQUIPMENT: In the event that an
exhibitor is responsible for damage to the building
complex where the exhibition is held or the exhibit table(s) or contents therein, the exhibitor is liable to
the owner of the damaged property.
INSTALLATION AND REMOVAL:
It is understood that exhibits shall be set up between
7:30 a.m. and 1:30 p.m. on Monday – August 1, 2016.
Exhibits must be dismantled by 5:00 p.m. on Friday –
August 5, 2016. Exhibitors who dismantle displays prior
to the end of the exhibits at 3:00 p.m. on Friday –
August 5, 2016 are in jeopardy of losing the privilege
of exhibiting with NBPA at future conferences.