PLEASE READ - TERMS AND CONDITIONS:
Exhibits/Vendors Contract Provisions
NBPA Exhibitor/Vendor Policy Application should be
completed and mailed to:
NBPA National Office
320 South RL Thornton Frwy Suite 230
Dallas, Texas 75203
PAYMENT & REFUND POLICY: The exhibitor
shall pay the total fee as indicated on the NBPA Annual
Conference Exhibit Space Application in advance of the
conference. Note that the table rental fee is not
refundable, even in the event that the exhibitor
cancels. Send completed application/ contract with
payment by the July 24, 2017 deadline.
Applications/contracts received without payment will not
be processed; space assignments will not be made. In the
event that the conference exhibits are cancelled, the
lease of space will be terminated with each exhibitor.
In this instance the limit claim damage and/or
compensation by the exhibitor shall be the return to the
exhibitor of the full amount paid for space for this
EXHIBIT TABLES: The tables will be covered
and skirted. Exhibitors may provide their own fireproof
draping material. The exhibit rental fee includes
chairs; waste receptacles upon request.
TABLE ASSIGNMENTS: NBPA reserves the right
to make the final determination of all table assignments
in the best interest of the conference exhibits;
however, every effort will be made to accommodate space
allocations according to the preferences of exhibitors.
PLEASE NOTE: exhibitors may not assign,
sublet, or share table assignment(s) with any other
organization without the written consent of NBPA.
DESCRIPTIVE INFORMATION REQUIREMENTS: Each
exhibitor is required to forward descriptive information
about his/her organization and a synopsis of the
products/services that will be displayed at the table(s)
during the NBPA Annual Conference. This information must
be included on/with the application/contract. Vendors
may not sell any item with the NBPA logo or name without
the expressed written consent of the National Office.
PLEASE NOTE: The NBPA reserves the right
to refuse to sell exhibit space to exhibitors whose
products/services are judged not to be consonant with
the purpose of NBPA. Organizations that have not been
assigned exhibit space or have not been approved as
conference sponsors will not be permitted to solicit
business in any public space controlled by the
Association during the course of the Annual Conference.
INCIDENTAL COSTS: Exhibitors agree that
the cost of transporting and handling exhibit
material/equipment, as well as the installation and
removal of exhibits and other costs associated with the
exhibit and its operation, are the sole responsibility
of the exhibitor and are not included in the exhibit
table rental fee. Exhibitors agree to pay the
appropriate party - whether it is the host institution,
outside contractors, or suppliers, etc.—for these
services. All incidental costs shall be borne by the
exhibitors. Incidental costs include electrical
components, telephone lines, any type of cords, and
other electrical, analog, or digital equipment.
LIABILITY AND INSURANCE: The property of
each exhibitor remains in the custody of that exhibitor
while in transit to and from the exhibit hall. Neither
NBPA, its service contractors, the management of the
exhibit hall nor any of the officers, staff members,
employees, agents, or directors of any of the same shall
be responsible in any way for the safety of the property
of exhibitors from unforeseen acts of God or acts of
third parties, including but not limited to theft,
damage by fire, accident, vandalism, or other causes.
The exhibitor waives and releases any claim or demand
against any of the above parties for any reason,
including but not limited to damage or loss of property
of the exhibitor. Each exhibitor shall obtain and
maintain adequate liability insurance for both property
damage and personal injury during the installation, use,
and dismantling of the exhibit at the NBPA Annual
CLAIMS, AND DAMAGES:
agree to protect, indemnify, and defend NBPA and the
Renaissance Dallas Hotel
all claims, losses, and damages to persons or property,
government penalties, or fines and legal fees arising
from or caused by the exhibitor’s display and use of the
display for any reason.
CARE OF BUILDING AND EQUIPMENT: In the
event that an exhibitor is responsible for damage to the
building complex where the exhibition is held or the
exhibit table(s) or contents therein, the exhibitor is
liable to the owner of the damaged property.
INSTALLATION AND REMOVAL:
It is understood that exhibits shall be set up between
7:30 a.m. and 1:30 p.m. on Monday – July 31,2017.
Exhibits must be dismantled by 5:00 p.m. on Friday –
August 4, 2017. Exhibitors who dismantle displays prior
to the end of the exhibits at 3:00 p.m. on Friday –
August 4, 2017 are in jeopardy of losing the privilege
of exhibiting with NBPA at future conferences.